[B] Making a Report

LET'S LEARN! 📚

Essential Parts of a Report

INTRODUCTION

The introduction should:

Define the purpose of the report

The topic

Discuss the importance or significance of the research or problem to be reported

DISCUSSION/BODY

This contains the main substance of the report, organized into sections with headings and subheadings rather than paragraphs. The body of the report can include the following:

A description of the issue or situation being reported on

A discussion and analysis if the data collected

The method of data collection (if applicable)

RECOMMENDATIONS

These are subjective opinions about what you think could be followed. They must be realistic, achievable and clearly relate to the conclusion.

CONCLUSION

This summarizes the key findings from the issue in the discussion section. Some reports may require a discussion of recommendations, rather than a conclusion.

LET'S READ! 📖

Re: Recommendations for Company Relocation

Introduction:

This report provides recommendations for the possible relocation of our company. The decision to relocate required careful consideration of various factors.

Issue:

Our company is exploring the idea of moving to new location to achieve specific goals, such as market expansion and cost savings.

Observations:

The current location has limitations in terms of market access and growth opportunities.

Potential cost savings have been indentified in the new location.

Employees are open to relocation but have concerns.

Legal and regulatory requirement for relocation are manageable.

A timeline for the relocation process has been established.

Recommendations:

1. Choose the right location: Select a new location that aligns with our goals and offers growth opportunities.

2. Analyze Costs and Benefits: Evaluate the financial impact of the move, comparing savings with expenses.

3. Engage Employees: Address employee concerns, communicate transparently, and create a transition team.

4. Ensure Compliance: Follow legal and regulatory requirements in the new location.

5. Plan and Monitor: Develop a clear project plan with milestones and deadlines.

Conclusion:

These recommendations provide a clear path forward for our company's potential relocation, aligning with our strategic goals. Careful consideration of these factors is key to a successful transition.

QUESTION

1. What is the primary issue addressed in the report regarding the company's potential relocation?

2. According to the report, what is the significance of the recommendations provided?

LET'S PRACTICE! 📝

👂🏻 Listening Exercise

Direction: Listen to the audio and answer the question that follows.

What was the incident reported at the construction site?
What steps are being taken to rectify the situation?
Why is it important for the safety team and engineers to inspect the situation?

🗣 Speaking Exercise

Direction: Read the report below. Provide your own recommendations and create your own conclusion.

Introduction

This report focuses in the crucial issue of employee well-being and mental health in the workplace. recognizing and addressing mental health is essential to fostering a healthy work environment.

Issue

The primary issue is the increasing stress and mental health challenges faced by employees. Recent surveys and feedback indicate a rise in stress-related issues and decreased overall well-being.

Observations

A noticeable increase in absenteeism and sick leave due to mental health reasons.

Limited access to mental health resources and support

A lack of awareness and open dialogue about mental health issues

Recommendations

Implement mental health awareness programs to destigmatize discussions about mental health

Provide access to confidential counseling services for employees

Establish a well-being committee to identify and address employee concerns

Offer a flexible work arrangements to promote work-life balance