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[B] Business Writing 2 : Cover Letter and Invitation

LET'S LEARN! 📚

Tips on writing Cover Letters

  • When you send your CV to apply for a position, you should also include a short letter. This letter is called a covering letter or in American English a cover letter. A cover letter sent with a CV/ resume is also called a letter of application. Your letter of application is a sales letter. The product it is selling is your CV.

Note: The reader of your letter may be busy and unwilling to waste time in unnecessary details. You should therefore design your letter to be easy to read. It should be short, concise and relevant. It should not be too formal or complicated.

Your letter should adhere to the following structure:

  1. State Your Intent: Clearly confirm that you are applying for the specified position

  2. Source of Information: Indicate where you learned about the job opening

  3. Motivation for Applying: Explain why you are interested in this particular position

  4. Value Position: Describe how your skills and experiences would be advantageous to the company

  5. Interview Request: Politely request the opportunity for an interview

LET'S READ! 📖

Cover Letter

Hello! I'm writing with reference to the article about renewable energy in last Tuesday's Los Angeles Times, in which your company mentioned. The article said that you were looking for environmental scientists in the field of renewable energy, and I am writing to ask if you have openings for someone with my background.


As the attached CV relates, I have a Master's degree in Hydrocarbons, and I have worked for over ten years for Exxon at their research campus in Torrance, California. I would now like to relocate to Asia.


I will be in Thailand next month on vacation and would be available for a discussion any time between 15 and 30 April. I would be happy to fly down to Singapore from Thailand at my own expense. I believe I have a lot of offer a company such as yours. I have visited your company's website and like the look of what you do!


Looking forward to hearing from you.


Best Regards,

Ringo Tanaka

Invitation

Dear Mr. Tanaka,


Thank you for your email of 20 March inquiring about employment in our company. We are actively recruiting for various positions in our organization, especially environment scientists in our research and development center.


We would like to invite you for an informal discussion at our headquarters in Singapore on Wednesday 23 April at 2:00 pm. Please could you confirm that you are available to attend on that date? Many thanks.


We are interested in the US market for our future expansion and would like your views on its likely development. In order to prepare our discussion, we would be grateful if you could write a short report (2 pages) on your view of 1) the energy situation in the United States today, and 2) the potential for renewable energy there over the next 40 years, with particular reference to public opinion towards different forms of energy.


Please email us your report by 15 April. I will then circulate your report to the participants at the discussion, who will be our chief research scientist, Ann Bao, our research projects coordinator, Charles Quinn and myself.


We look forward to hearing from you.


Best regards,

John Liu

Head of Human Resources,

Singapore Renewables

QUESTION

1. What is the primary reason Mr. Tanaka was invited for an informal discussion at Singapore Renewables' headquarters?

2. What is Ringo Tanaka's professional background and current employment status?

LET'S PRACTICE! 📝

👂🏻 Listening Exercise

Direction: Listen to the audio and answer the question that follows.



  1. What is the professional background of the speaker?

  2. What is the speaker's intention for reaching out to the company?

🗣 Speaking Exercise

Direction: Imagine that you are applying for a job at a competitors company. Make a job inquiry and highlight your notable skills and professional background. Make sure to follow the format below.

1. State Your Intent: Clearly confirm that you are applying for the specified position

2. Source of Information: Indicate where you learned about the job opening

3. Motivation for Applying: Explain why you are interested in this particular position

4. Value Position: Describe how your skills and experiences would be advantageous to the company

5. Interview Request: Politely request the opportunity for an interview