[C] Office Technology

LET'S UNLOCK WORDS AND PHRASES 🔐

affordable

[ uh-'fawr-duh-buhl ]

adjective

- able to be paid for; not too expensive

The company's first priority was to find an affordable phone system.

be in charge of

verb

- to be in control or command of

He appointed someone to be in charge of maintaining a supply of paper in the fax machine.

capacity

[ kuh-'pas-i-tee ]

noun

-the ability to contain or hold; the maximum that something can hold or do

The new conference room is much larger and has a capacity of none hundred people.

durable

[ 'door-uh-buhl ]

adjective

- sturdy, strong, lasting

This printer is so durable that, with a little care, it will last another five years.

stay on top of

verb

- to know what is going on; to know the latest information

In order to stay on top of her employees' progress, she arranged weekly breakfast meetings.

LET'S READ! 📖

Direction: Read the conversations and see how the new words are used.

Dialogue 1

John_Happy Icon

Employee 1

With the tight budget, it's going to be difficult to find a larger physical plant.

Melly_Happy Icon

Employee 2

I know, but at least we can reduce recurring supply orders so we have less to store.

John_Happy Icon

Employee 1

That may not be possible; we are storing at capacity now.

QUESTION:

1. How are they planning temporarily solve their difficulty of finding a larger physical plant?

Dialogue 2

Icon_Mike

Mike

It is time that we think about changing our office supplies provider.

Icon_Anna Happy

Anna

He may not be perfect, but he is very affordable.

Icon_Mike

Mike

Maybe he is affordable, but his goods lacked durability.

QUESTION:

1. Why was employee 1 hesitant in changing their office supplies provider given the fact that he is very affordable?

LET'S UNDERSTAND! 📚

Word Families

Part of Speech

Word

Example

verb	afford	I don’t know how he can afford a new car.
noun	affordability	Automobile affordability fell slightly in the second quarter of the year.
adjective	affordable	They are meeting consumer demand for fashionable products at affordable prices.

verb	initiate	The company will initiate its new products at the beginning of the year.
noun	initiative	The manager, knowing how concerned his employees were, took the initiative to provide training for them on the new equipment.
noun	initiation	As an initiation into the sales field, Mr. Right was given the most problematic customer's account.

verb	provide	The company provides a five-year warranty on its products.
noun	provider	As you provider of network services, I promise to give you the best prices and service.
noun	provision	Our provisions of supplies should last until the end of the quarter.

verb	recur	We don't want that problem to recur every month.
noun	recurrence	Every recurrence of the same problem costs us money.
adjective	recurring	Recurring problems waste time and money.

verb	reduce	Buying in bulk can help to reduce costs.
noun	reduction	The introduction of the fax machine created a noticeable increase in phone bills.
adjective	reducible	Although our system is working at capacity, the amount of information being processed is not reducible.

NOTES

Words which ends with -ive, -ity, -er, -tion are nouns.
Words which end with -ble, -ing are adjectives.

LET'S PRACTICE! 📄

Part I

Direction: Complete the table with the correct word form.

Verb	Noun	Adjective
reduce
recur
provide
afford
initiate

Part II

Direction: Read the following and write the appropriate form of the word in the blank.

Short Talk

durable
affordable
capacity
reduce
in charge of

Many companies have one person or a department that (1) running the office. If you have ever worked for a company that doesn't have an office manager, you very quickly learn to appreciate the importance of the job. Who is in charge of placing orders? Who receives the fax machine or printer? Who makes sure that the office is presentable for customers? Are the new conference tables and shelves (2) as well as (3)? It is the office manager's responsibility to maintain an efficient and smooth-running office. He or she looks for ways to (4) costs and minimize interruptions in the day-to-day operations. Whereas functional managers know the (5) of their employees, the office manager knows the physical capacity of the office and the supplies and machines that are in the office.

LET'S RECAP! 📝

TOEIC VOCAB LET'S RECAP

1. Which new words/phrases were easiest to remember? Give three.

どの語句/文が覚えやすかったですか？３つ挙げてください。

2. Which words/phrases were you having a hard time to speak/understand? Give three.

どの語句/文が話したり理解するのに難しかったですか？３つ挙げてください。

affordable

[ uh-'fawr-duh-buhl ]

adjective

- able to be paid for; not too expensive

The company's first priority was to find an affordable phone system.

be in charge of
verb
- to be in control or command of
He appointed someone to be in charge of maintaining a supply of paper in the fax machine.

capacity
[ kuh-'pas-i-tee ]
noun
-the ability to contain or hold; the maximum that something can hold or do
The new conference room is much larger and has a capacity of none hundred people.

durable
[ 'door-uh-buhl ]
adjective
- sturdy, strong, lasting
This printer is so durable that, with a little care, it will last another five years.

stay on top of
verb
- to know what is going on; to know the latest information
In order to stay on top of her employees' progress, she arranged weekly breakfast meetings.